For venue managers and event planners
Venue & Planner Support
If you're a venue or a planner and a client's event needs more than your standard setup, such as more sound, lighting, screens, or one crew to run it all, we step in and handle the production.
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Why teams choose us
A polished event, with the technical details in experienced hands.
More value from your budget
We prioritize what your audience will see and hear, use suitable room systems, and bring only the equipment your program needs.
The technical show, handled
Share your script, slides, and media. We prepare the cues, rehearse the transitions, and operate the AV through the final moment.
30+ years of live events
Experienced technicians pair professional audio, lighting, displays, and video with calm, attentive show support.
A crew sized to the show
Focused programs often need just one or two operators. We scale the crew to the production and work around venue access for efficient setup and strike.
One team runs the technical show
One technical partner, from planning through strike.
This page is for two kinds of people: venues that offer an in-house AV package, and independent event planners who need production help for a client's event. Sometimes the built-in system isn't enough. A live band may need a real sound engineer, a client may want custom lighting, or the program may need multiple screens and a livestream. When that happens, we bring in the audio, lighting, video, or display equipment (and the crew to run it) that the event actually needs.
You stay in charge of the event while we handle the technical side. Beforehand, we look at your floor plan and room details, tell you plainly what we need, and confirm what your venue already has so we're not duplicating it. On the day, our crew works alongside yours, checking in with you and the venue instead of running a separate operation you have to manage.
Typical support
What we typically handle for planner & venue support.
We choose the right mix for your program, room, and priorities. Follow a linked service for more detail, or tell us what your event needs.
- Supplemental sound and wireless microphones for presenters or bands
- Stage and room lighting beyond the installed package
- Screens, projection, and video playback sized to the audience
- Room reviews, installed AV integration, and venue access planning
- Livestreaming and recording for guests beyond the venue
- One production lead coordinating presenters, vendors, setup, and breakdown
Event gallery
See planner & venue support in action.
See how supplemental sound, lighting, displays, and streaming fit into different venue layouts and client programs.
How planning works
Four stages from first contact through strike.
First Conversation
Share your event details. We typically respond within 48 hours to ask follow-up questions or schedule an online or in-person meeting so we can understand your event’s purpose, audience, and priorities.
Scope & Quote
Once the scope is clear, we design the highest-value approach around your priorities and budget, then return a quote with a tailored production plan.
Setup & Testing
We schedule setup around venue access and your event timeline, then test the system and rehearse the run of show, media, cues, and critical transitions before guests arrive.
Execute & Strike
An experienced team arrives before the event to verify every system is operational and show-ready, operates the AV through the program, and strikes immediately afterward or at the earliest venue-approved time.
- Scopes can supplement in-house resources instead of duplicating them.
- One production lead can coordinate several technical disciplines and external contributors.
- Changes are evaluated against equipment, labor, room access, and schedule together.
FAQ
Questions about planner & venue support.
Useful answers before we build your event’s production plan.
4 questions
Yes. We can review the installed or included systems with the venue and add only what is needed for the event's audience, program, content, and production expectations.
Yes. A production lead can coordinate the technical scope, communicate change impacts, and serve as the show-day contact across the included AV disciplines.
Yes. The venue pages are examples of local planning context, not a complete service boundary. Share the location and room details so we can assess access, infrastructure, and travel requirements.
Yes. We can identify the audio, lighting, display, video, crew, and schedule implications, then present practical options tied to the room and budget.
Planner & Venue Support
Tell us what you’re planning.
Have a date and venue? Share what you know so we can discuss availability and the production your event needs. It’s fine if some details are still changing.
Helpful details to share when you have them
These details help shape the first conversation. Scripts, slides, and media can follow after we connect; you don’t need a complete brief to get started.
- Date, venue, client, guest count, room assignments, and event format
- Current AV request, venue package, floor plan, and known technical contacts
- Run of show, presenters, entertainment, content, and special production moments
- Access, power, rigging, network, union, labor, parking, and loading requirements
- Budget range, decision timeline, change process, and primary points of contact
Already have a detailed brief?
Use the full inquiry form